We’re Hiring!

We’re Hiring!

February 21, 2019

 

Job Description: Administrative Assistant

Reports to: Executive Director

Status: 25% time (10 hours a week)

 

Overview

This is a short-term, hourly, contractor position from early March through June 30, 2019.

Position could turn into a permanent position with increased hours (20-25) beginning July, 2019, contingent on funding.

Working environment is fun and flexible, interacting with families and occasionally working from home. Position is open until filled.

Pay rate is $16/hour.

 

Duties/Responsibilities

Program Support and Client Communications: (approx. 50% time)

  • Monitor and respond to internal and external email, website inquiries, and correspondence, forwarding to appropriate person if needed.
  • Serve as staff in Resource Room as needed: keep shelves stocked and cleaned, check out customers.
  • Take extra Resource Room donations made to Many Mothers to area shelters.
  • Provide back up for program coordinator or executive director as necessary.
  • Attend outreach events and represent Many Mothers as needed.
  • Check Many Mothers voicemail regularly and field messages to appropriate person.

Marketing/Advertising: (approx. 25% time)

  • Maintain and update Facebook (5-6 x a week), along with our MM Postpartum Parenting Group events and Resource Room announcements.
  • Facilitate design, printing, and mailing of event notices, appeals, and invitations as directed with assistance from ED and Board of Directors.
  • Place advertising as directed by ED.

IT: (approx. 25% time)

  • Update and maintain organization’s website with current events and initiatives (WordPress).
  • Update, track, and record all events, program RSVPs, and donations in CRM system (LGL).  
  • Maintain standards and procedures for correct data entry.

Competencies

  • Accuracy – proofreads work for spelling/grammar, computation errors.
  • Adaptability – adapts to changes in the work environment and manages competing demands.
  • Detail Orientation – focuses on and accurately executes the details.
  • Interpersonal Skills – develops and maintains positive working relationships at all levels of the organization.
  • Organizational and Time Management Skills – easily manages multiple, simultaneous projects to completion.
  • Passion – believes in the goals and mission of Many Mothers
  • Planning – anticipates the unexpected and develops alternative options.
  • Prioritization – meets deadlines, accomplishes work in order of priority.
  • Self Confidence and Self Initiative – comfortable and self-assured about their own abilities and skills, eager to take initiative.
  • Team Player – self-directed individual who willingly and capably contributes to the overall goals and objectives of the organization.

Qualifications

  • Four years of related administrative experience providing support to management.
  • Minimum High School Diploma, some college preferred.
  • Excellent written and verbal communications skills.
  • Knowledge of Facebook and other social media sites.
  • Proficient in MS Office; Google/G-mail applications including calendars and docs and/or Dropbox.  Familiarity with WordPress, MailChimp, Photoshop and/or In-Design is a plus.
  • Ability to speak Spanish is a plus.

Future Duties Contemplated

  • Assist with community outreach and fundraising as identified by the ED.
  • Assist in marketing for the organization.
  • Log, copy, and deposit checks/receipts as received.
  • Assist ED with finalizing monthly financial statements and reports for review by the Treasurer.
  • Pick up, open, and distribute mail.

 

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